Free HR templates

HR forms and letters, ready to use.

Practical templates for US small businesses, in Word, Excel and PDF. Each comes with plain-English notes on how to use it well and when to get advice first, and most include a filled-in example.

HiringCandidate Rejection Letter TemplateA letter after an interview and a short email for other applicants.Free

HiringEmployee Application FormAvailability, work history, references and a signed certification, on two pages.Free

HiringJob Description TemplateDuties, essential functions, FLSA status, pay range, qualifications and an EEO statement.Free

HiringOffer Letter TemplateRole, start date, pay, schedule and at-will wording, ready to edit in Word.Free

HiringReference Check Questions and FormJob-related questions, a form for each call, and the candidate's permission.Free

OnboardingNew Employee Information FormPersonal and job details, emergency contacts and a tracker for I-9, W-4 and state forms.Free

OnboardingNew Hire ChecklistBefore day one to the 90-day review, with the I-9, W-4 and state reporting deadlines.Free

OnboardingWelcome Letter to New EmployeeFirst-day time, place, contact and what to bring, as a letter and an email.Free

PerformanceEmployee of the Month Template and CertificateA printable award certificate, plus a nomination form with criteria and a decision.Free

PerformanceEmployee Self-Evaluation FormTwo-page self-evaluation to hand out before a review, with example answers.Free

PerformanceOne-on-One Meeting TemplateAgenda, notes, action items and 15 questions for regular manager check-ins.Free

PerformancePerformance Improvement Plan Template30/60/90-day PIP with measurable goals, support, check-ins and an outcome page.Free

PerformancePerformance Review Phrases120 review phrases across 8 skills and 3 rating levels, plus phrases to avoid.Free

PerformancePerformance Review TemplateAnnual or 90-day review with 1–5 ratings, goals, self-assessment and signatures.Free

DisciplineEmployee Write-Up FormVerbal, written and final warnings, with an improvement plan and signatures.Free

Employee relationsEmployee Complaint FormHarassment, pay, safety or treatment, with a handling record and investigation log.Free

Time off & attendanceAttendance Policy TemplateCall-in rules, occurrences, no-call/no-show, discipline steps and a tracker.Free

Time off & attendanceEmployee Availability FormDay-by-day availability, preferred hours and other commitments on one page.Free

Time off & attendanceEmployee Schedule TemplateA weekly shift grid in Excel with hours, overtime flag and daily totals.Free

Time off & attendanceEmployee Time Off Request FormLeave type, dates and hours, balance, coverage and approval on one page.Free

Time off & attendanceEmployee Timesheet TemplateDaily times in and out, regular and overtime hours, and sign-off for one week.Free

Time off & attendanceNo Call No Show Policy TemplateCall-in rules, steps after each missed shift, job abandonment and a warning letter.Free

OffboardingExit Interview Questions and Form15 questions in five groups, 1–5 ratings and a follow-up box.Free

OffboardingOffboarding ChecklistNotice to records, with final pay, COBRA, access removal and I-9 retention.Free

OffboardingTermination Letter TemplateLast day, final pay, benefits, property and notices, with a termination record.Free

PoliciesEmployee Handbook TemplateTwenty-nine short policies and an acknowledgment page, ready to fill in.Free

Employee lettersEmployment Verification Letter TemplateConfirm dates, job title and status, with a consent page for pay details.Free

Employee lettersPromotion Letter TemplateNew title, start date, pay, manager and overtime status, plus a raise letter.Free

Employee lettersReference Letter TemplateA recommendation letter from a manager, plus a neutral facts-only reference.Free

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